Make an impact at Analysis Group, where we provide our clients with thoughtful, pragmatic solutions to their most challenging business and litigation problems. Analysis Group is one of the largest private economics consulting firms, with more than 1,200 professionals across 14 offices in North America, Europe, and Asia. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide. Our internal experts, together with our network of affiliated experts from academia, industry, and government, offer our clients exceptional breadth and depth of expertise.
The Executive Assistant (EA) works closely with Partners and Sr. Staff to provide superior administrative and case-related support. The EA collaborates with members of the administrative team and provides backup support as needed.
Essential Job Functions and Responsibilities:
- Executive Support – Provides executive-level and case support to the Partners and Sr. Staff. Adapts to Partner and Sr. Staff work style and champions EA best practices.
- Calendar Management - Manages and maintains calendars; schedules and coordinates internal and external meetings.
- Phone Support - Provides phone coverage and screening as needed.
- Meeting and Event Support - Ensures conference rooms and other needed resources are coordinated. Assists in preparing agendas, presentations, related correspondence for meetings, prepares background briefings, and note taking.
- Travel Management - Coordinates and manages travel, utilizing the company’s dedicated travel agents. Monitors the progress of trips as needed, including after hours.
- Expense Reimbursement - Expense report processing and oversight.
- Contacts Management - Maintains contact information both business and personal and manages leads.
- File Maintenance - Paper and electronic filings.
- LexisNexis CourtLink – Utilizes LexisNexis CourtLink to research and download legal documents for active cases and inquiries. Sets up and receives document alerts for active cases. Maintains case database.
- Special Projects – e.g.: Deadline summary updates, report auditing, create and maintain depo and case binders.
Core Behaviors:
- Team Player – Actively supports administrative team goals, provides back‐up support when needed and is collaborative, collegial, and approachable to peers. Extends the same high-level service levels to the Partners and colleagues throughout the firm.
- Adaptable - Demonstrates flexibility and commitment in the face of change and delivers the best outcome for the firm. Ability to work independently while at the same time work effectively in a collaborative structure.
- Client Service Oriented- Serves as an approachable, helpful extension of the Partners and Sr. Staff at all times. Extends the same level of commitment, flexibility, and client service to all colleagues throughout the firm.
- Trustworthy - Can be entrusted with confidential information and has a reputation for demonstrating integrity and commitment, maintaining discretion at all times.
- Anticipatory - Demonstrates the ability to foresee problems and prevent them by taking action.
Core Skills:
- Organizational - Consistent task and time management skills.
- Communication - Excellent and clear communication skills, both written and oral.
- Professional Development -Actively seeks to understand own strengths and development opportunities. Proactively seeks, accepts, and takes action on feedback for self-development to improve performance.
Qualifications:
- Bachelor’s degree preferred.
- Minimum of 5 years of substantive relevant experience required.
- An ideal candidate will have equivalent 6-10 years' professional experience in a direct administrative support role to one or more senior level executives.
- Advanced PC capability (Microsoft Office: Outlook, Word, Excel, and PowerPoint). Familiarity with CRM database software.
- Prior experience in the legal or professional services industry preferred.
- An inclusive and growth-oriented mindset, strong interpersonal skills, and an ability to work across differences.
- To the extent permitted by applicable law, eligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future.
Analysis Group embraces diversity and equal opportunity in a deep and meaningful way. We are committed to building teams that represent a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
We provide equal access and opportunities regardless of sex, sexual orientation, gender, gender identity, gender expression, age, religion, race, color, ethnicity, national origin, ancestry, mental and physical ability or disability, medical condition, genetic information, citizenship status, socioeconomic status, veteran and military status, or membership in any other class protected under applicable law. We encourage candidates of all backgrounds to apply.
