Analysis Group is one of the largest international economics consulting firms, with more than 1,500 professionals across 15 offices in North America, Europe, and Asia. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide. Our internal experts, together with our network of affiliated experts from academia, industry, and government, offer our clients exceptional breadth and depth of expertise.
The Executive Assistant (EA) works closely with Partners to provide superior administrative and case related support. The EA collaborates with members of the EA team and provides backup support as needed.
Essential Job Functions and Responsibilities:
- Executive Support – Provides executive-level and case support to the Partners. Adapts to Partner work style and champions EA team best practices.
- Calendar Management - Manages and maintains Partner calendars; schedules and coordinates internal and external meetings.
- Meeting and Event Support - Ensures conference rooms and other needed resources are coordinated. Assists in preparing agendas, presentations, and related correspondence for meetings, prepares background briefings, and note taking.
- Travel Management - Coordinates and manages Partner travel, utilizing the company’s dedicated travel agents. Monitors the progress of trips as needed, including after hours. Manages changes and cancellations; keeps calendars updated and all parties informed of changes. Provides itinerary for travel as well as all materials needed for trip. Coordinates Passport and Visa applications and renewals.
- Client Invoicing - Works with Partners and billing department to prepare, edit, finalize, and issue client invoices. Ensures consistency and compliance with various client invoicing protocols.
- Time Entry - Enters Partners’ monthly billable hours into timekeeping software.
- Expense Reimbursement - Expense report processing and oversight on behalf of Partner.
- Contacts Management - Maintains Partner contact information both business and personal.
- File Maintenance - Paper and electronic filings.
- Document Management - Prepares, proofreads, edits, and transcribes correspondence on Partners’ behalf, including letters, memos, emails, agendas, meeting notes, bios, presentations, etc. Creates, updates, and monitors CV, bios, quals and abstracts. Manages recommendation letter process for Analysts applying for Graduate and PhD programs.
- Special projects as requested.
Core Behaviors:
- Team Player – Actively supports team goals, provides back‐up support when needed and is collaborative, collegial, and approachable to EA peers. Extends the same high-level service levels to the Partners and colleagues throughout the firm.
- Adaptable - Demonstrates flexibility and commitment in the face of change and delivers the best outcome for the firm. Ability to work independently while at the same time work effectively in a collaborative structure.
- Client Service Oriented - Serves as an approachable, helpful extension of the Partners at all times. Extends the same level of commitment, flexibility, and client service to all colleagues throughout the firm.
- Trustworthy - Can be entrusted with confidential information and has a reputation for demonstrating integrity and commitment, maintaining discretion at all times.
- Anticipatory - Demonstrates the ability to foresee problems and prevent them by taking action.
Core Skills:
- Organizational - Consistent task and time management skills.
- Communication - Excellent and clear communication skills, both written and oral.
- Professional Development - Actively seeks to understand own strengths and development opportunities. Proactively seeks, accepts and takes action on feedback for self-development to improve performance.
Qualifications:
- Bachelor’s degree preferred.
- Minimum of 5 years of substantive relevant experience required.
- An ideal candidate will have 5-10 years of substantive relevant experience.
- Prior experience in the professional services industry preferred.
- Prior experience supporting multiple senior level executives preferred.
- Advanced PC capability (M365: Outlook, Word, Excel, PowerPoint, OneNote, Teams) preferred.
- An inclusive and growth-oriented mindset, strong interpersonal skills, and an ability to work across differences.
- Eligible candidates must be authorized to work in the United States without sponsorship or restriction, now and in the future.
Analysis Group embraces diversity and equal opportunity in a deep and meaningful way, and we believe that a strong and diverse workforce directly supports our goal to provide the highest-quality work. We are committed to building teams that represent a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. We provide equal access and opportunities, and we encourage candidates of all backgrounds to apply.
