Analysis Group is one of the largest international economics consulting firms, with more than 1,500 professionals across 15 offices in North America, Europe, and Asia. Since 1981, we have provided expertise in economics, finance, health care analytics, and strategy to top law firms, Fortune Global 500 companies, and government agencies worldwide. Our internal experts, together with our network of affiliated experts from academia, industry, and government, offer our clients exceptional breadth and depth of expertise.
The Executive Assistant (EA) plays a critical role in supporting the Chairman and Partner by providing high-quality administrative and case-related assistance. This position requires close collaboration with fellow Executive Assistants and includes serving as a reliable resource for backup support to ensure continuity and efficiency across the team.
Essential Job Functions and Responsibilities:
- Executive Support: Provides high-level administrative support to the Chairman and Partners. Adapts to their work styles while championing Executive Assistant team best practices.
- Board Meeting Administration: Provides comprehensive support for AG Board meeting logistics in close collaboration with the General Counsel, including coordinating agendas, materials, and speakers. Collaborates with AV, Events, and Travel teams to ensure successful execution of Board meetings.
- Calendar Management: Manages and maintains complex calendars for the Chairman and Partners. Schedules and coordinates internal and external meetings, ensuring accuracy and timeliness.
- Meeting and Event Coordination: Oversees logistics for meetings and events, including securing conference rooms and necessary resources. Prepares agendas, presentations, background briefings, and meeting-related correspondence. Supports notetaking and follow-up as needed.
- Travel Management: Plans and manages all travel arrangements for the Chairman and Partners in coordination with the company’s dedicated travel agents. Monitors trip progress, including after-hours support, and handles itinerary changes or cancellations. Prepares detailed travel itineraries and ensures all necessary materials are provided. Coordinates passport and visa applications and renewals.
- Expense Management: Prepares, submits, and tracks expense reports on behalf of the Chairman and Partners, ensuring accuracy and compliance with company policies.
- Contact Management: Maintains comprehensive and up-to-date business and personal contact information for the Chairman and Partners.
- File Maintenance: Organizes and maintains paper and electronic filing systems for efficient document retrieval and compliance.
- Document Preparation and Management: Drafts, edits, proofreads, and transcribes a wide range of documents on behalf of the Chairman and Partners, including letters, memos, emails, agendas, meeting notes, bios, and presentations. Maintains and updates CVs, biographies, qualifications, and abstracts. Manages the recommendation process for Analysts applying to graduate and Ph.D. programs.
- Special Projects: Supports various ad hoc projects and tasks as assigned, demonstrating flexibility and a proactive approach.
Core Behaviors:
- Team Player: Actively contributes to team objectives and provides backup support when needed. Maintains a collaborative, collegial, and approachable demeanor with Executive Assistant peers. Delivers the same high level of support and professionalism to Partners and colleagues across the firm.
- Adaptable: Demonstrates flexibility and resilience in a dynamic environment. Balances independent decision-making with strong collaboration skills, ensuring alignment with team and firm-wide goals.
- Client Service Oriented: Serves as a reliable, approachable representative of the Chairman and Partners. Upholds a high standard of responsiveness, professionalism, and service in all interactions, extending this commitment to colleagues throughout the firm.
- Trustworthy: Maintains strict confidentiality and exercises sound judgment when handling sensitive information. Recognized for integrity, professionalism, and discretion.
- Anticipatory: Possesses strong foresight and problem-solving skills. Anticipates needs and challenges, and takes initiative to develop thoughtful, effective solutions in advance.
Core Skills:
- Organizational: Consistent task and time management skills.
- Communication: Excellent and clear communication skills, both written and oral.
- Professional Development: Actively seeks to understand own strengths and development opportunities. Proactively seeks, accepts, and implements feedback for self-development to improve performance.
Qualifications:
- Bachelor’s degree preferred.
- Minimum of 5 years of substantive relevant experience required.
- An ideal candidate will have 5-10 years of substantive relevant experience. Prior experience in the professional services industry preferred.
- Prior experience supporting multiple senior level executives preferred.
- Advanced PC capability (M365: Outlook, Word, Excel, PowerPoint, OneNote, Teams) preferred.
- An inclusive and growth-oriented mindset, strong interpersonal skills, and an ability to work across differences.
- To the extent permitted by applicable law, eligible candidates must be authorized to work in the United States, without sponsorship or restriction, now and in the future.
Analysis Group embraces equal opportunity. We are committed to building teams that bring a variety of backgrounds, perspectives, and skills, as we believe that a strong and inclusive workforce directly supports our goal of providing the highest-quality work. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other class protected under applicable federal, state, or local law, and we encourage candidates of all backgrounds to apply.
